Health Records Library/Scanning Clerk

A fixed-term, 12-month Health Records Library and Scanning Clerk post in the health records library at Dorset County Hospital NHS Foundation Trust. The work centres on retrieving case notes from the library or other hospital locations, then collating, organising, scanning and quality-checking them for outpatient visits, inpatient stays and emergency activity. Duties span both paper and electronic records, so the role suits someone comfortable moving between the two. Visa sponsorship is not offered, so applicants must already have the right to work in the UK.

What the job involves

• Retrieve patient notes from the library or other locations in the hospital and Trust
• Collate, organise, scan and quality-check case notes ready for outpatient attendances and inpatient stays
• Prepare, track and file patient records
• Make sure records are available for outpatient appointments, inpatient admissions and emergency activity
• Manage patient records across paper and electronic systems, including digital record management processes
• Maintain the accuracy and data quality of patient records
• Carry out any reasonable management requests

Qualifications

• GCSE standard in English and maths

Experience

• Significant and relevant experience in an NHS records library
• Experience of working to deadlines
• Experience of working in a busy office environment

Skills & knowledge

• Understanding and maintaining filing systems
• Keyboard skills
• Communicating effectively with all levels of staff, orally and in writing
• Prioritising and managing own workload
• Working fast, efficiently and safely

Checks & eligibility

• Existing right to work in the UK, as no visa sponsorship is available

Nice to have

• NVQ level 2 in Administration or Customer Care
• Equivalent relevant experience
• Previous clerical experience
• Working knowledge of Microsoft Office, including Outlook, Word and Excel
• Understanding of confidentiality and the need to maintain it

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