OR119291 – Interim Project & Executive Support Officer LBS-011 – Interims

Work Pattern: 3 days in the office, 36 hours per week

PAYE Pay Rate: £29.49 per hour

Main purpose of the role

To provide executive, project and programme support to the Strategic Director for Environment, Sustainability and Leisure within a local authority. The role ensures strategic priorities, projects and transformation programmes are coordinated effectively, meetings and ward visits are organised, and actions are followed through to completion.

Typical day overview

• Coordinate meetings with senior leaders, elected Members and stakeholders.
• Prepare reports, presentations, briefings and meeting agendas.
• Monitor project plans, deadlines, risks and actions.
• Attend ward visits with elected Members and senior leadership, recording actions and coordinating follow-up.
• Research information and analyse data to support decision-making.
• Manage diaries, correspondence and meeting arrangements when required.
• Liaise with departments to resolve issues and keep projects on track.
• Support workshops, events and continuous improvement activities.

Key skills and responsibilities

• Project coordination: Support strategic projects, programmes and transformation initiatives.
• Executive support: Provide administrative and organisational support to senior leaders.
• Stakeholder management: Build relationships with elected Members, directors, partners and council departments.
• Governance: Coordinate programme boards, record decisions and track actions.
• Communication: Produce high-quality reports, presentations, briefings and correspondence.
• Planning and organisation: Manage competing priorities, deadlines and multiple workstreams.
• Research and analysis: Gather information, identify issues and support evidence-based decisions.
• Risk management: Monitor project risks, issues and milestones and escalated concerns.
• Confidentiality: Handle sensitive information professionally and exercise sound judgement.
• Service improvement: Identify more efficient ways of working across the directorate.

Essential qualifications and requirements

• Experience supporting senior managers, directors or executive-level leaders.
• Experience in project coordination, programme support or project administration.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage competing deadlines.
• Experience working with multiple stakeholders in a complex environment.
• Good analytical, research and problem-solving skills.
• Ability to handle confidential information and work independently.
• Proficiency in standard office software, including Microsoft Word, Excel, PowerPoint and Outlook.

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