Executive Assistant

Job Description

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Your new company

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n Hays is delighted to be working with a reputable and established legal firm to recruit an experienced Executive Assistant to join their team on a fixed-term basis for 12 Months.

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Your new role n Key Responsibilities

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• Provide proactive secretarial and administrative support to Partners.

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• Manage complex diaries, appointments and meeting schedules.

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• Coordinate travel arrangements, itineraries and logistics.

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• Proactively manage busy email inboxes and correspondence.

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• Prepare and format Letters of Engagement, reports and other professional documents.

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• Undertake copy and audio dictation accurately.

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• Ensure Partners are fully prepared for client meetings.

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• Act as a key point of contact for internal and external stakeholders.

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• Anticipate Partner requirements and resolve administrative queries.

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• Maintain accurate client documents and records using the document management system.

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• Handle confidential and sensitive information with discretion.

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• Deliver a consistently high standard of client care.

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• Provide wider administrative support as required.

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n What you'll need to succeed

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• Previous experience working as an Executive Assistant or Legal PA.

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• Experience within a legal firm or professional services environment would be advantageous.

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• Strong organisational and complex diary management skills.

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• Excellent written and verbal communication skills.

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• Proficiency in Microsoft Office applications.

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• Fast and accurate typing skills.

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• Excellent attention to detail, with the ability to proofread your own work.

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• The ability to plan, prioritise and manage a varied workload independently.

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• A proactive approach to problem-solving and decision-making.

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• Strong internal and external client-care skills.

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• The ability to anticipate requirements and work one step ahead.

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• Professionalism and discretion when handling confidential information.

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• The flexibility to adapt to changing priorities within a busy environment

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What you need to do now

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n If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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