Contract Admin

Overview

Contract Admin (Site Based) supports on-site contract delivery by coordinating engineer schedules and handling administrative and financial tasks. You’ll work with the Contract Support team to keep records, reports, and systems up to date while liaising with clients and vendors. The role emphasizes compliant, timely processing of a range of contracts, permits, and WIP-related activities. This is a hands-on, site-based position that shapes efficient project execution and safe operations.

Pay / Benefits

• Overtime x1.5 on weekday; x2 on weekends
• 24 days holiday plus bank holidays
• Company funded health cash plan
• Pension with auto-enrolment
• Cycle to work scheme
• Employee discounts

Responsibilities

• Create and maintain engineer schedules; coordinate workloads to maximize efficiency
• Liaise with vendors and clients to confirm appointments and coordinate scheduling
• Raise POs, chase outstanding POs, and support billing and WIP management
• Support QS with applications and billing; manage annual POs for PPMs
• Manage breach and to-breach reporting; ensure remedial actions are tracked
• Finalize administrative checks on job completion and transfer compliance paperwork to SharePoint
• Manage safety permits, near-miss reporting, and training records
• Document solutions and maintain knowledge base articles

Key requirements

• Experience in contract administration, scheduling, dispatch, resource planning, or facilities administration
• Strong organisational and prioritisation skills; able to manage competing demands
• Familiarity with PO raising, billing, and WIP processes
• Knowledge of contract compliance, breach reporting, and permitting administration
• Ability to liaise with clients, vendors, engineers, and cross-functional teams
• Clear communicator; capable of escalation and stakeholder updates
• High attention to detail for records, reporting, and compliance paperwork
• Proficient with SharePoint, scheduling, and reporting/administration systems

• strong communication
• excellent organisational skills
• stakeholder management
• SharePoint
• scheduling systems
• reporting/administration systems

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