Overview
In this Executive Personal Assistant role, you will provide high-level support to senior leaders, managing complex diaries, travel, and communications. You will work closely with cross-functional teams to prepare documents, briefing papers, and presentations, enabling effective decision-making. The position offers remote work with a probationary on-site period at either Birmingham or Newport, aligning with a professional services environment focused on client service and efficiency. You will contribute to cost-saving travel options, data accuracy, and confidential information handling to support executive priorities. This is an opportunity to shape logistics and communications at a senior-ad
Pay / Benefits
- private medical insurance
- income protection insurance
- discounted gym membership
- professional funding
- in-person and remote social events
- ESG engagement opportunities
Responsibilities
- Provide dedicated personal organisational service to senior individuals and respond to ad-hoc requests from Senior Management
- Manage and calendar complex, busy diaries for key individuals
- Arrange and book travel (including international)
- Monitor urgent emails and screen communications
- Coordinate client meetings and events with prepared meeting materials
- Create documents, briefing papers, reports and presentations (PowerPoint) and some digital dictation
- Support business development activities including branded presentations, mail merges, and delegate packs
- Understand and manage financial administration related to external client billing and maintain data in the case management system
- Keep client contact information accurate and up to date
- Manage expenses and company credit card liaising with Accounts
- Promote paperless workflows and pro-active team collaboration
- Proficient use of Word, Excel, PowerPoint and bespoke DAC Beachcroft systems
- Support cost-saving initiatives such as cheaper travel options and split-ticket strategies
- Handle confidential information per data security protocols
- Act as first point of contact with external clients with professional telephone manners
- Take accurate minutes and produce them when required
- Independently manage tasks and demonstrate proactive planning and organisation
Key requirements
- Previous EA/Executive Assistant experience in a professional services environment
- Minimum of 5 GCSEs including English and Maths
- Advanced IT skills with Microsoft Office (Word, Excel, PowerPoint)
- Experience organising large events
- Strong attention to detail and commitment to quality
- Clear, concise written and spoken communication
- Client service-focused demeanor
- Excellent planning, organisational and project management abilities
- Strong interpersonal skills and ability to engage with diverse audiences
- Ability to work independently and manage tasks with pro-activity
- Familiarity with data security and confidential handling
- Experience with minutes taking
- collaborative mindset
- proactive and flexible
- attention to detail
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
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