We are one of the largest NHS organisation in England. Our scale provides exciting opportunities for development, innovation, research, education and training.
Talk to us about our range of flexible working opportunities, apprenticeships and staff benefits
Equality Diversity and Inclusion (EDI) is at the heart of all we do; and it forms part of ESNEFT’s core activities. The Trust operates and relies on everyone treating each other with dignity and respect, to receive equitable and fair treatment in the implementation of Policies, Procedures and in its Practices, to foster positive work relationships, and finally to act with integrity as a professional within ESNEFT as well as a representative of the NHS as a whole. The EDI Agenda reflects the Trust values such as Optimistic, Appreciative and Kind. In line with the NHS Long Term Plan, People Plan, People Promise and a Model Employer intrinsic in the Equality Diversity and Inclusion Agenda, we consistently strive to improve, to take the learning into Action for a better ESNEFT.
Job overview
An opportunity has arisen for a Medical Secretary in the Cardiology Department based at Ipswich Hospital on a fixed term contract for 6 months.
This is a busy department working closely with the Medical Teams, Nursing Team, Outpatients Department, and other hospitals.
We are looking for a dynamic and enthusiastic team player to integrate with the current team and provide an efficient and effective secretarial service.
Youwill be responsible for ensuring that the administration needed to support the running of this busy department is completed in a timely way within target timeframes and for the management of 18 weeks and other targets within this speciality. Attention to detail is a must as are excellent communication skills and the ability to prioritise and plan.
This is a key role within the department. For internal candidates, we will also be able to offer a secondment opportunity or a developmental post.
Main duties of the job
- To manage and support allocated Consultant and team in the Team Leader’s absence.
- To ensure a high standard of secretarial and administrative service are consistently delivered by undertaking / delegating all required tasks and activities on a daily basis.
- To utilise the required technology / hospital systems including Evolve / Epic and any other new technology or system(s) that are introduced and support other team members to do so to deliver an efficient administrative and secretarial service.
- To recommend and support the implementation of service improvements to own and team working practice to improve workflow.
- To train and develop other team members to ensure competencies are developed, sustained and updated and to deliver the required administrative and secretarial service in a changing working environment.
Working for our organisation
We are ESNEFT and we provide hospital and community health services to almost one million people across east Suffolk and north Essex. Our dedicated staff deliver care from acute hospitals in Colchester and Ipswich, community hospitals, surgeries, community clinics and in patients’ own homes.
We are one of the largest NHS organisations in England, employing more than 12,000 staff.
We pride ourselves on supporting our staff.
- wide range of training and development opportunities, as well as flexible working options
Along with supporting you to achieve your career goals we offer
- generous pension scheme
- unsocial hours payments (where applicable)
- 27 days annual leave on commencement (pro rata)
- access to a range of NHS discounts
- Our Staff Health and Wellbeing programme offer a variety of services.
Our philosophy is that Time Matters to everyone.
We are investing in our commitment to Time Matters with a partnership with leading electronic patient record (EPR) supplier Epic. This digital transformation will bring what’s widely regarded as the world’s best EPR system to ESNEFT, transforming life in hospital for staff and patients.
Detailed job description and main responsibilities
For full details of theresponsibilitiesand dutiesof this role please see the attached job description.
Person specification
Experience
- Excellent clerical/secretarial background, with proven experience
- Microsoft Applications
- Work involving the public
- NHS experience
Qualifications
- 5 GCSEs, C or above, including English & Maths
- Medical Terminology
- RSA/OCR 2-3 Text Production / Word Processing
- AMSPAR or working towards
- Bighand Experience
- ECDL
Knowledge
- Data Proctection
- Ability to be able to communicate well with others at all levels
Personal Skills
- Works well under pressure and to strict deadlines
- Works on their own initiative
- Ability to multi-task
- Team player
- Good interpersonal skills
- Ability to think laterally
- Calm
Successful candidates may be charged for their DBS check. Please ensure you read the information found in the attached DBS Information document
The Trust is committed to its staff and their development and to equal opportunities and diversity. Applications are welcomed from all sections of the community.
Whilst we welcome applications from all and your application will be considered on individual merit, if you are offered a position and require a Skilled Worker Certificate of Sponsorship we may not be able to process your application to the final stage due to Home Office eligibility. Please note Band 2 roles are not eligible for sponsorship.
In submitting an application form, you authorise East Suffolk and North Essex NHS Foundation Trust to confirm any previous NHS service details via the Inter Authority Transfer (IAT) process should you be appointed to the post.
We would like to take this opportunity to thank you for your interest in East Suffolk and North Essex NHS Foundation Trust; we look forward to receiving your application for employment.
We do not charge any fees at any stage of our recruitment process, including job applications, interviews, sponsorship arrangements or employment offers
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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