People Operations Executive (FTC)

Overview

In this role you will own the monthly German payroll end-to-end, ensuring accurate and on-time processing. You will be the trusted first point of contact for German employees on pay, benefits, and lifecycle matters, providing bilingual support in German and English. You will work in a fast-moving People Operations environment, using AI and smart tooling to improve speed and accuracy. This position offers a hands-on path to grow into greater autonomy while shaping payroll and lifecycle management for Germany within a scale-up culture.

Responsibilities

• Own end-to-end monthly German payroll processing from inputs to submission and reconciliation
• Serve as main contact for German payroll provider and resolve queries
• Ensure compliance with German payroll and employment regulations and monitor regulatory changes
• Maintain payroll records and support year-end and statutory reporting for Germany
• Handle employee queries on payroll, benefits and lifecycle matters in German and English
• Advise on people policies, escalate complex issues, and create self-serve FAQs/docs
• Administer benefits programs for German employees and liaise with providers
• Process joiners, leavers and changes; manage onboarding, contractual updates, leave, and offboarding
• Maintain and clean HRIS (Hibob) data; support accurate documentation
• Produce reports and insights; leverage AI tools to reduce manual work and improve accuracy
• Identify and implement process improvements to streamline workflows and documentation

Key requirements

• 2+ years in a People Operations/HR admin/payroll role
• Hands-on experience with German payroll and knowledge of German regulations
• Fluent in German and English (written and spoken)
• Exceptional attention to detail and high accuracy
• Highly organized with ability to manage multiple priorities
• Solution-oriented with independent research and fixes
• Comfortable using AI tools to improve efficiency
• Strong communication skills and discretion with confidential information
• Proficient with HRIS and spreadsheets; quick to learn new tools
• Bonus: experience with Hibob, benefits administration, remote payroll, or multi-country operations

• attention to detail
• solutions-oriented
• strong communication
• German payroll processing
• German employment regulations
• Hibob (HRIS)

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