Private Client Team Assistant

Our client, a professional Law firm based in Brentwood, is looking for an experienced Legal Secretary / Team Assistant with recent Private Client Law experience to join their team on a full‑time permanent basis.

The ideal candidate will have strong legal secretarial skills, be highly organised, and be a strong team player who is confident in managing busy diaries, digital dictation, and a wide range of administration and secretarial duties.

Responsibilities

• Providing typing and administrative support to one or more lawyers
• Opening files on TFB and physical files
• Carrying out ID checks and money laundering checks
• Carrying out all necessary conflict checks, recording results, and notifying the lawyer of any issues arising
• Completing forms – Oyez etc and saving in TFB
• Preparing bills and draft narratives
• Attending to client to take delivery of documentation dropped in etc
• Telephoning clients and following up client enquiries as directed
• Taking credit card payments
• Booking events, training etc and diarising for fee earners and colleagues
• Providing cover for reception when required
• Working hours 9.00am – 5.00pm Monday to Friday office based

Requirements

• Strong legal secretarial skills & knowledge / experience in Private Client Law
• Strong spelling, grammar, and interpersonal and communication skills
• Excellent knowledge of all MS packages and ideally Partners for Windows
• Experience of third‑party applications e.g. Land Registry, Bighand, Oyez etc.
• Self‑motivated with a “can do” flexible approach
• Ability to work under pressure in a fast‑paced legal environment
• Proactive and takes ownership of issues and offers solutions
• Excellent organisational skills and a strong attention to detail
• Strong team player who is also able to work on own initiative
• Professional approach

Benefits

• 25 days annual leave plus Bank Holidays pro rata
• Pension
• Private Health
• Death in service
• Parking
• Friendly office environment

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