Finance Assistant

My client who are based in Newark are seeking a Purchase Ledger/Finance Assistant to join their team on a permanent, full‑time basis. Reporting to the Finance Manager, you will support the efficient operation of the Purchase Ledger function while providing general administrative support across the business.

Key Responsibilities

• Maintain an accurate and organised purchase ledger
• Handle supplier and account queries via phone and email
• Prepare payment run schedules for approval and process urgent payments as required
• Match invoices to purchase orders and manage approval workflows
• Set up new suppliers and maintain records
• Ensure timely invoice processing (7‑day standard)
• Post payments, update cash flow, and maintain the cash book
• Perform daily bank postings and reconciliations
• Manage credit card and staff expenses
• Reconcile supplier statements and manage the purchase ledger inbox

Administration

• Provide general administrative support, including handling calls, managing post, and document processing (scanning, filing, laminating)

Skills & Experience

• Experience with high‑volume invoice and data processing
• Strong Excel and Microsoft Office skills
• Good working knowledge of ERP systems (e.g. Sage, Oracle, SAP)
• Strong communication, organisation, and analytical skills

Qualifications

• Minimum of 5 GCSEs (or equivalent), including English and Maths (Grade C/4 or above)
• AAT Intermediate (desirable)

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