Bid Writer & Coordinator

Job Title: Bid Writer & Coordinator Location: Portsmouth PO2 Work Pattern: 40 hours per week Type: Permanent Salary: £35,000 – £45,000

Key responsibilities

• Write qualitative bid and tender responses, working with operational teams to gather technical information.
• Review and maintain the bid content library, ensuring information remains accurate and current.
• Collate selection questionnaire and tender responses, coordinating input from estimating and delivery teams to meet submission deadlines.
• Maintain bid schedules, databases and tender folders.
• Monitor bid and enquiry inboxes and track potential opportunities.
• Arrange meetings, circulate weekly agendas and record decisions.
• Maintain website content, social media channels and the internal staff communications feed.
• Prepare news stories, case studies, client newsletters and other marketing materials.
• Check branded documents for accuracy, presentation and consistency with company standards.
• Support other departments with accreditation submissions and document design.

Essential Criteria

• Experience in a similar bid writing, bid coordination or marketing role, ideally supporting public sector tenders within construction, housing maintenance or facilities management.
• Strong written communication skills, with the ability to tailor content to different audiences.
• Excellent organisation and attention to detail, with the ability to manage competing deadlines.
• Confidence working with colleagues at different levels to gather information and finalise submissions.
• Strong IT skills, including Microsoft Office.
• Experience using a web content management system such as Drupal, or design software such as InDesign or Illustrator, is essential.
• An eye for visual design would be advantageous.
• Five GCSE passes, including English and Maths.
• A relevant degree, HND or equivalent qualification in English, Marketing or a similar subject, or two to five years’ relevant recent experience.

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