Contract Administrator – FM

Overview

In this role you will provide professional admin support to the operations/FM team at the University of West London. You will manage invoicing processes, advise sub-contractors, and monitor payments to ensure timely cash flow. You’ll assist with correspondence, reports, and asset management, while maintaining confidentiality. You work closely with cross-functional teams and contribute to efficient facilities operations within a large energy-services organization.

Pay / Benefits

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1.5x annual salary
• employee discount shopping schemes
• gym membership discounts
• cycle to work scheme
• CSR days

Responsibilities

• Provide effective admin support to the operational/FM team
• Advise subcontractors on invoicing requirements and verify invoices/notes
• Prepare, process and submit invoices to the client and monitor payments
• Assist with correspondence, reports, tenders, and presentations while maintaining confidentiality
• Support asset management, invoicing and purchasing
• Support 40-hour work week and team collaboration across shifts as needed

Key requirements

• Previous administration experience
• Good IT skills (emails, management systems, databases, Maximo/CAFM)
• Financially and commercially astute with experience handling purchase orders
• Excellent administration and organisational skills
• High level of customer service and good telephone manner
• Strong time management and ability to work independently and in a team

• customer service orientation
• clear communication
• strong organisational skills
• Maximo/CAFM
• management systems
• databases

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