EA – Market Leading Company – West End

Overview

In this role you will provide executive support to a senior Principal and the leadership team in a busy London office. You will manage complex, multi-time-zone diaries, coordinate meetings, and arrange extensive international travel. You will handle emails, prepare papers, and liaise with senior stakeholders and international contacts, while managing expenses and ad hoc projects. You will anticipate needs and deliver first-class support in a fast-paced, high-profile environment. This is an opportunity to contribute to a professional, UHNW setting alongside an experienced team.

Responsibilities

• Complex diary management across multiple time zones
• Coordinating meetings, conference calls and senior-level appointments
• Arranging extensive domestic and international travel (flights, hotels, transfers, visas)
• Managing emails, correspondence and telephone enquiries
• Preparing meeting papers, presentations and other documentation
• Proofreading and reviewing documents
• Liaising with senior stakeholders, international offices and external contacts
• Processing expenses and invoices
• Supporting ad hoc projects and wider administrative requirements
• Anticipating requirements and ensuring everything is organised in advance

Key requirements

• 3–4 years’ experience in a similar EA role
• Experience in fast-paced, demanding environment
• Discreet and able to handle confidential information
• Proactive with strong attention to detail
• Calm under pressure with ability to manage competing priorities
• Confident and personable communicator
• Comfortable dealing with senior stakeholders and international contacts
• Proficient in Microsoft Office; strong Outlook skills
• Flexible and willing to go the extra mile
• Secretarial course considered a bonus

• discretion and trustworthiness
• proactivity
• attention to detail
• Microsoft Office
• Outlook
• diary management

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