Office Services Manager

PurposeThe Office Services Manager leads the consistent, professional delivery of office services across the London locations. The role is responsible for workplace operations, facilities services, front-of-house activities, and the employee and visitor experience.

The role manages the Office Services Lead and Office Experience Lead, providing effective oversight while empowering them to lead day-to-day delivery. Working closely with the Group Real Estate & Facilities Manager, the role supports wider property, workplace, health and safety initiatives and helps develop a consistent, efficient and scalable operating model.

Responsibilities

• Lead, develop and support the London Office Services team, setting clear objectives, priorities, service standards and resource plans.
• Manage performance through regular feedback, development reviews and coaching, fostering accountability, collaboration, and high performance.
• Empower the Office Services Lead and Office Experience Lead to manage day-to-day delivery, while ensuring effective cover, oversight and escalation support.
• Oversee the consistent delivery of workplace, facilities, office and front-of-house services across the London locations, monitoring service standards and the employee and visitor experience.
• Ensure the offices are well maintained, appropriately resourced and professionally presented for employees, clients and visitors.
• Resolve operational issues promptly and maintain effective arrangements for business continuity, emergency response, and team cover.
• Support the Group Real Estate & Facilities Manager with health, safety and compliance activities across the London offices.
• Coordinate inspections, risk assessments, statutory servicing and compliance checks; maintain accurate records and monitor remedial actions.
• Manage relationships with landlords, building teams, contractors and service providers, including supplier and contract performance.
• Manage relationships with landlords, building management teams, contractors and service providers, including oversight of supplier and contract performance.
• Monitor budgets and expenditure, validate invoices, report cost pressures, and identify opportunities to improve value for money.
• Develop and embed clear procedures, service standards and consistent ways of working, maintaining records that support governance and audit readiness.
• Prepare operational updates, management of information and service reports, using data, feedback, and insight to drive continuous improvement.
• Act as the senior Office Services contact, escalating significant operational, safety, compliance, service or cost risks as appropriate

About You

Knowledge

• A sound understanding of workplace health and safety responsibilities and operational risk management.
• Knowledge of facilities services, workplace maintenance, contractor management, and supplier performance.
• An understanding of budget control, purchasing, invoice validation and approval processes.
• Knowledge of governance, service standards, business continuity, and continuous improvement in an operational environment.

Qualifications

• An IOSH, NEBOSH or equivalent health and safety qualification is desirable.
• Facilities management training or a relevant professional qualification is desirable.
• First Aid and Fire Marshal training, or a willingness to complete the required training.

Skills and other relevant information

• Experience managing office services, workplace, facilities or a comparable operational support function.
• Demonstrable experience of leading, coaching and developing employees.
• Ability to manage competing priorities in a busy, service-focused environment.
• Experience developing procedures, embedding service standards, and supporting continuous improvement.
• Strong written and verbal communication skills, including experience of preparing management information and reports.
• Strong Microsoft Office skills.
• Experience supporting multiple locations, office moves, refurbishments, or workplace change projects is desirable.
• Experience in financial services, another regulated environment or supporting sustainability initiatives is desirable.
• This London-based role requires a presence across 1 Angel Court and 4 Moorgate five days a week.
• Flexibility may be required to support planned works, incidents, office moves or projects outside normal working hours.
• Occasional travel to other office locations may be required.

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