Contracts Administrator
Cala Consulting are recruiting a Contracts Administrator for their client, an established fit-out contractor operating across the UK and Ireland.
Based in Antrim, this is a permanent, full-time opportunity for an organised and detail-oriented individual to support the smooth administration and coordination of construction and fit-out projects. Working closely with Contracts Managers and project teams, the successful candidate will help ensure contractual requirements are met, documentation is maintained accurately and projects are effectively administered from commencement through to completion.
Responsibilities and Duties
Support Contracts Managers with the administration of fit-out contracts, including subcontract orders, instructions, variations and correspondence.
Maintain accurate project files, contract registers, records and document control systems.
Coordinate and distribute project documentation, including drawings, specifications, schedules and contractual information.
Collate information for Building Control approvals and BCAR submissions, and liaise with local authorities regarding permits where required.
Provide administrative support to Contracts Managers, Quantity Surveyors, Project Managers and Site Managers.
Maintain project trackers and assist with meeting agendas, minutes, reports and action logs.
Coordinate information between office and site teams, clients, consultants, subcontractors and suppliers.
Assist with project handover documentation, including O&M manuals, warranties, defects records and final account information.
Support subcontractor and supplier onboarding, maintaining records of insurance, compliance and health and safety documentation.
Assist with subcontractor variations, applications and final account administration.
Handle confidential commercial and contractual information appropriately.
Essential Criteria
Previous experience in a contracts or project administration role, ideally within construction, commercial fit-out or a related industry.
Strong administrative and organisational skills, with excellent attention to detail.
Ability to manage multiple tasks and deadlines effectively.
Strong written and verbal communication skills.
Good working knowledge of Microsoft Office, particularly Word and Excel.
Ability to work collaboratively with project, commercial and site teams.
Salary and Benefits
Competitive salary, negotiable depending on experience.
Competitive pension scheme.
Private medical insurance.
Training and development opportunities.
Additional annual leave based on length of service.
Team-building activities.
Death-in-service benefit.
WHJS1_NI
…