HR and Payroll Administrator
Company: Killyhevlin Hotel Ltd
Location: Killyhevlin Hotel Ltd
Responsible to: General Manager, David Morrison
Employment Type: Permanent, based on 24 hours per week.
Job Purpose
Killyhevlin Lakeside Hotel and Lodges is a family-owned business currently employing 170 full-time and part-time staff (at peak times) on one site at Dublin Road, Enniskillen, Co. Fermanagh BT74 6RW. We are seeking an experienced HR and Payroll Administrator to take responsibility for day-to-day HR generalist duties and to assist the processing of our fortnightly payroll, track holidays and liaise with staff in collaboration with the Accounts and HR Managers.
The role will include providing HR advice and support to managers, supervisors and staff in line with Killyhevlin policies, procedures and legal requirements, providing an administrative role, ensuring the smooth running of the HR/ payroll function, dealing with enquiries and reporting to the GM as necessary.
Responsibilities
Payroll: reporting to Accounts Manager
Ensuring new starts are registered on the facial recognition clocking system & fully inducted on how the clocking system, rotas and payments operate, ensuring any starter information and ID is collected and recorded appropriately.
Track, advise and authorise holiday entitlement for employees.
Ensure fortnightly hours are recorded on staff timesheets in preparation for payroll processing and track any anomalies.
Monitor aspects of employee performance e.g., attendance and sickness.
Liaise with relevant managers for any missed clockings, holidays, sick days.
Gather and input essential data including starters, leavers, sickness, overtime and expenses claims.
Respond to staff queries professionally.
HR: reporting to HR Manager
Actively participate in recruitment and selection in conjunction with departmental managers.
Actively deliver Induction and onboarding to new recruits.
Assist and ensure all paperwork for employees is up to date including contracts, handbook issued, etc.
Assist managers to complete annual appraisals and or quarterly job chats.
Assist to complete a companywide training needs analysis and develop an appropriate inclusive training programme and to be implemented in conjunction with departmental managers while ensuring the business remains operational.
Assist, advise and handle disciplinary procedures and formal grievances in conjunction with departmental managers.
Review and ensure company policies and procedures comply with employment regulations.
Respond to staff queries professionally.
To retain the Investors in People award.
Assist extract information and compile reports as required and assist prepare and provide reports as necessary to GM on request.
In addition to the above duties, you may be required from time to time, at the discretion of management, to complete other duties considered to be within your capabilities.
Qualifications and Skills
Essential:
Hospitality background.
Minimum 2 years of HR and Payroll working experience.
CIPD: CIPD L5 HR Management or relevant HR industry recognised equivalent (consideration may be given to candidates working towards this award).
Associate CIPD or MCIPD membership.
Relevant payroll experience.
ECDL, working knowledge of relevant computer systems and software programs e.g., Sage.
A solid understanding of the key principles of employment law.
Excellent communication skills.
Solid ethics and morals, sound judgement and the ability to be confidential.
Flexibility.
Desirable:
Previous experience working in payroll and HR for more than two years.
HR related degree: Bachelors degree in Human Resources or Business Management, Masters degree in Human Resource Management.
A Trained Trainer and/ or Group Trainer.
Salary: Negotiable.
Hours: TBC, 24 hours per week, office based. (One site only)
Holidays: Pro rata based on 28 days for working 40 hours per week.
Uniform: Supplied, maintained by self.
Car park: Free, secure on-site staff car park.
Probation: A 3-month probationary period is applicable to all roles.
To apply: Email up to date CV with covering letter stating salary expectation.
Benefit from being part of our Killy Family!!
Killyhevlin Hotel Ltd has held the Investors in People award since 1999. We offer successful candidates:
Meal when on duty.
Uniform & PPE.
On-the-job, statutory & job relevant training.
Secure car-parking.
Staff room & lockers.
Discounts on health club membership.
Discounts on meals & accommodation.
We use a facial recognition clock-in system.
Wages are paid directly into a nominated bank account fortnightly.
We have Employee Recognition and Awards.
Killyhevlin Hotel Ltd is an Equal Opportunity Employer.
Vision
To be the leading relaxation and wellness destination in the region.
Mission
To deliver excellence in food, accommodation, wellbeing and overall experience.
Values
We are Family we aim to exhibit friendliness and warmth in everything we do, we want our guests and customers to feel they belong.
We are Team quality standards and consistency happens through teamwork, we continuously challenge ourselves to do better, improving processes, demonstrating integrity, commitment and enthusiasm. We call it the Killy Way.
We are Community rooted in the local community, we support local suppliers and business to work with us and deliver the best experience for our guests and customers.
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