Associate Director, Pitch Management

Overview

In this role you will lead end-to-end orchestration of European new business pitches, coordinating with cross-functional teams to deliver cohesive proposals. You will drive pitch excellence, ensure timely, accurate materials, and tailor messaging for the European market. The role combines strategic thinking with hands-on project management to win opportunities. You will work closely with regional and global colleagues to align on strategy and delivery. This is a high-impact role shaping how the agency wins in Europe.

Responsibilities

• Coordinate end-to-end pitches and RFI/RFP responses for European opportunities with cross-functional teams
• Manage pitch logistics: timelines, workflows, budgeting, vendor coordination under tight deadlines
• Align internal stakeholders and maintain messaging consistency for the European market
• Research prospective clients, competitors, and regional trends to tailor strategy
• Quality control of materials (case studies, decks, credentials) for accuracy and brand consistency
• Own financial documents in pitches, working with Client Services and Project Management
• Improve pitch operations with processes, AI-enabled efficiencies, and knowledge-sharing tools
• Monitor agency capabilities and past performance to package insights for future opportunities
• Collaborate with US teams for integrated pitches and adjust for time zones as needed

Key requirements

• 3+ years in new business, pitch/project management, or growth operations within advertising, healthcare marketing, or a communications agency
• Experience with pharmaceutical industry and European healthcare marketing preferred
• Strong organizational, PM, and communication skills with ability to handle multiple high-stakes priorities
• Proven ability to manage complex pitches with cross-functional teams under deadlines
• Deep understanding of pharmaceutical marketing and medical communications
• Collaborative, agile, resilient, able to inspire teams and deliver under pressure
• Technically savvy with workflow management and CRM (e.g., Workfront, Salesforce) a plus
• Willingness to travel; virtual role with potential in-office requirements

• collaborative
• agile
• resilient
• Workfront
• Salesforce
• SharePoint

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